Keka HR and Payroll: A Focused Indian Solution

Finding the right HR and payroll solution for companies focused on the Indian market can be a real challenge.

The Keka HR and payroll platform aims to solve this problem by offering an intuitive, customizable solution tailored specifically for Indian businesses.

In this review, we'll take a close look at Keka's key features and capabilities, including its user-friendly interface, payroll automation tools, HR workflow customization, and more. We'll also discuss implementation, support, pricing, and scalability to help you determine if Keka is the right fit for your organization's needs.

Introduction to Keka HR & Payroll

Keka is an India-based HR technology company founded in 2016 that offers software solutions to help small and medium-sized businesses (SMBs) manage critical HR functions. Their platform includes modules for recruitment, attendance tracking, leave management, payroll processing, tax compliance, and more. With over 150 employees currently, Keka has quickly grown into a leading HR tech provider focused on the Indian market, now valued at an estimated $57 million.

Overview of Keka Company

Founded just 6 years ago in 2016, Keka has rapidly expanded as a trusted provider of cloud-based, automation-focused HR platforms designed specifically for Indian companies. With over 150 staff now, they have established themselves as a market leader in leveraging technology to help streamline complex and time-consuming HR and payroll tasks. Their solutions aim to bring advanced functionality once only accessible to large corporations down to SMBs with limited resources.

Keka's HR & Payroll Platform

Keka's platform includes a suite of tightly integrated modules spanning the entire employee lifecycle. This includes streamlined applicant tracking and recruitment, attendance monitoring, leave and time-off management, payroll processing, tax compliance, and more. The focus is on using automation and simplifying workflows to save time and minimize errors. This enables lean HR teams to effectively handle essential tasks in-house that previously required external teams or consultants.

Ideal Customer Profile

Keka primarily targets Indian SMBs ranging from 50 to 1000 employees that want to modernize and digitize their HR operations and payroll. Their ideal customers are growth-focused companies aiming to scale while controlling costs. By automating manual processes, Keka's platform allows these businesses to configure and manage workflows tailored to their team without expensive consultants. This makes it easier to stay compliant and gives in-house teams more autonomy over core HR functions.

Key Benefits & Capabilities

Vintti provides several key benefits and capabilities that make them an attractive option for businesses looking to hire specialized accounting and finance professionals:

Intuitive User Interface

Vintti focuses on providing an easy-to-use interface for finding and hiring candidates. This includes:

• Clean dashboards that allow businesses to easily track open roles, candidate applications, and more
• Intelligent forms that simplify the hiring and onboarding process
• Configurable workflows to match a company's unique hiring needs

By emphasizing usability, Vintti makes it simple for companies to integrate new remote accounting staff.

Payroll Automation

Once a candidate is hired, Vintti manages the entire payroll process including:

• Automatically calculating salaries and applicable taxes
• Ensuring full legal and regulatory compliance
• Optimization to maximize cost savings

This payroll automation enables businesses to focus on their operations rather than administrative tasks.

HR Workflow Customization

Vintti allows customization of HR workflows such as:

• Building any approval chain for time off requests, promotions, etc.
• Setting up performance tracking and goal management
• Managing equipment and assets for remote staff

This flexibility lets businesses configure their exact remote staffing needs.

Reporting & Analytics

With over 300 customizable reports, Vintti provides data and insights on:

• Attrition rates to improve retention
• Compensation analysis to optimize salaries
• Hiring metrics to refine recruitment

These analytics help guide better business decisions when working with remote staff.

Overall, Vintti focuses squarely on simplifying and optimizing the process of hiring specialized accounting professionals remotely. By handling the administrative burdens and providing useful analytics, they enable businesses to streamline their operations and reduce costs.

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Implementation & Support

Vintti provides dedicated support throughout the onboarding and implementation process to ensure a smooth transition when integrating remote accounting staff.

Onboarding & Migration

Vintti assigns each client a dedicated account manager who oversees the onboarding and migration of any relevant payroll data, accounting systems, and documentation to Vintti's platforms. This specialized support representative also assists with tailoring and configuring policies and procedures to align with the client's specific operational needs and objectives.

The typical onboarding and migration process takes an average of 4 weeks from start to finish. This ensures adequate time for gathering necessary information, outlining goals and requirements, migrating data, establishing customized workflows, confirming system access, and addressing any other preparatory steps before launching the new remote staffing arrangement.

Employee Self-Service Portal

Once onboarded, clients receive access to Vintti's self-service web portal for streamlined communication and management. This centralized hub allows for easy distribution of documents like employee contracts, workplace policies, training materials, and more.

The portal also enables clear and organized interactions between managers and remote staff. Features like direct messaging, document sharing, deadline tracking, and task management empower users to collaborate efficiently within a branded and familiar environment.

Promoting use of the intuitive self-service portal increases engagement across the remote workforce and ensures staff have on-demand access to resources for optimal productivity.

Ongoing Optimization

Vintti designates an account manager to each client for continued success beyond the initial launch. These specialized representatives proactively monitor satisfaction through periodic reviews and provide recommendations to enhance remote staff utilization over time.

As needs evolve or new use cases emerge, the account manager collaborates with clients to explore additional skills training, workflow revisions, or platform modifications. Vintti also facilitates integration with complementary systems if clients wish to further optimize their human capital management capabilities.

This focus on ongoing optimization enables businesses to fully leverage Vintti's remote staffing solutions while benefiting from tailored enhancements that support changing demands. The proactive account management model delivers lasting value and reassurance well after onboarding ends.

Pricing & Scalability

Keka's pricing model is designed to scale with a business's growth over time. They offer simple monthly subscription plans based on the number of employees, with volume discounts available.

Monthly Subscription Plans

Keka has three tiers of monthly subscription plans:

• Basic - For businesses with up to 50 employees
• Professional - For 51-200 employees
• Enterprise - 201+ employees

The monthly fee is charged per employee on an annual contract. As the number of employees grows, businesses automatically get access to the next pricing tier.

For example, if a business starts with 25 employees on the Basic plan and then adds more staff to reach 60 employees, they would then be upgraded to the Professional pricing tier for those additional employees.

Value Added Services

In addition to the core payroll and HR platform, Keka offers optional value-added services for additional fees:

• Recruitment module - Job posting board, applicant tracking system, automated screening
• Outsourced payroll - Keka's team handles payroll processing and compliance

These services help clients streamline their hiring and payroll workloads. The fees vary based on usage and needs.

Volume Discounts

Keka offers custom pricing for larger firms with 500+ employees or multiple locations. The discounts are negotiated based on the client's headcount, locations, and usage of value-added services.

Volume discounts enable bigger organizations to realize greater cost savings as they scale up staffing levels. Keka's pricing adjusts to support rapidly expanding businesses over time.

Conclusion & Recommendation

Keka HR provides an excellent platform for SMBs and startups in India looking to modernize and automate their HR workflows. With its intuitive, customizable interface localized for the Indian market and stellar 24/7 support, Keka delivers robust capabilities at a competitive price point.

Pros of the Platform

• Intuitive, customizable UI designed specifically for the Indian market
• Localized features like automated PF calculations
• Modern self-service portal for employees
• Stellar 24/7 customer support
• Competitive pricing for the extensive feature set

Potential Limitations

• Lacks some niche capabilities offered by legacy tools
• Primary expertise remains centered around Indian and APAC markets
• Mobile app could be more full-featured

Ideal Companies to Adopt

Keka is an excellent choice for rapidly scaling Indian startups and modern SMBs looking to:

• Automate and streamline HR workflows
• Smooth and improve the employee experience
• Access localized, market-leading capabilities
• Enable self-service access and free up HR teams

With robust features catered to the Indian market offered at a fraction of the cost of legacy solutions, Keka provides unmatched value. For rapidly growing companies aiming to automate HR processes, it's an easy platform to recommend.

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