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We can all agree that managing payroll is a complex and time-consuming task for most businesses.
Simplex Payroll aims to simplify and automate payroll processes to save you time and money. This review provides an in-depth look at its features to help you determine if it's the right solution for your business.
You'll learn about Simplex Payroll's main capabilities like automation, integration, reporting, and more. We'll also dive into pricing, implementation, customer support, and pros and cons. By the end, you'll know if Simplex Payroll is an efficient option to streamline your payroll.
Introduction to Simplex Payroll
Simplex Payroll is a cloud-based payroll processing platform designed to automate and streamline payroll tasks for businesses. With features like easy setup, robust reporting, and integration capabilities, Simplex Payroll aims to simplify payroll so companies can focus on their core business.
What is Simplex Payroll?
Simplex Payroll is a software-as-a-service (SaaS) solution that handles all aspects of payroll processing. Key features include:
- Cloud-based platform: Accessible anytime, anywhere via web browser. No software to install.
- Payroll automation: Calculates payroll taxes, deductions, direct deposits automatically.
- Multiple integrations: Syncs with accounting, HR, time tracking software.
- Customizable dashboards: Real-time reporting on payroll metrics like hours, overtime, labor costs.
- Mobile app: Employees can view pay stubs, tax forms, request time off.
By streamlining cumbersome payroll tasks, Simplex Payroll reduces the time and effort to run payroll by up to 80%.
Key Features and Benefits
Simplex Payroll aims to make payroll easy. Here are some of the key features and associated benefits:
- Easy setup in minutes: Intuitive wizard guides you through the setup process. Get started quickly without IT help.
- Robust reporting and analytics: Gain insights into your workforce with real-time metrics on compensation, retention, overtime costs.
- Integration with popular software: Connects with accounting, HR, timekeeping programs via API. Reduces manual data entry.
- Compliance guarantee: Automatically handles payroll tax calculations, filings and deposits for all 50 states.
- 24/7 expert support: U.S.-based customer support team helps with any payroll issues or questions.
By leveraging these features, Simplex Payroll customers can reduce payroll administration by up to 50% while staying compliant.
Ideal Customer Profile
Simplex Payroll is designed for U.S.-based small and midsize businesses looking to manage payroll in-house while optimizing efficiency.
It's an ideal fit for:
- High-growth companies: Simplex scales as you grow from 10 to 1,000+ employees.
- Companies with hourly workers: Tracks timecards, overtime pay rules automatically.
- Distributed workforces: Supports both office and remote/field employees.
- Multiple locations: Handles payroll across states and entities from one account.
From emerging startups to enterprise corporations, Simplex Payroll streamlines payroll so you can focus on your business success.
Streamlining Payroll Processes
Payroll processing can be tedious and time-consuming, especially for growing businesses. Simplex Payroll aims to optimize major payroll tasks to boost efficiency.
Automating Payroll Calculations
Simplex Payroll automatically handles complex pay period calculations for:
- Gross and net pay
- Federal, state, and local tax withholdings
- Retirement plan contributions
- Garnishments and other deductions
By automating calculations, Simplex reduces manual data entry and minimizes costly errors that lead to compliance issues or incorrect employee pay.
Payment Flexibility
Simplex supports multiple payout options for employees:
- Direct deposit
- Pay cards
- Paper checks
This flexibility ensures employees receive timely and accurate payments through their preferred disbursement method. Simplex also offers same-day pay advances to empower employees.
Integration Capabilities
Simplex Payroll integrates with:
- Top HRIS, accounting, ERP, and POS platforms
- Banking and general ledger software
- Time and attendance tracking solutions
Robust integration capabilities simplify data transfer, ensure accuracy, and eliminate duplicate data entry between systems. This saves administrative time while reducing compliance risk.
By automating calculations, supporting flexible pay options, and integrating with key platforms, Simplex Payroll streamlines major tasks to boost payroll efficiency. This lets growing businesses focus resources on strategic initiatives rather than administrative burdens.
Key Functionality
Analysis of critical modules/tools in Simplex Payroll that streamline key payroll workflows.
Employee Self-Service Portal
The employee self-service portal allows employees to conveniently access their payroll details and manage their information through a centralized dashboard.
Key features include:
- Secure login for employees to access personal payroll information
- Ability to view pay stubs, tax forms, time-off accruals, etc.
- Update direct deposit, tax withholding, and contact information
- Submit time-off requests and view status
- Mobile responsive design for access from any device
The self-service portal empowers employees and eliminates manual administrative tasks for HR. It provides transparency for employees into their compensation details while maintaining data security.
Robust Reporting
Simplex Payroll offers a suite of real-time reports across all payroll processes for informed decision making and compliance.
Key report types include:
- Labor cost and budget variance
- Payroll liability and tax payments
- Employee compensation and benefits data
- Time and attendance metrics
- Custom reports builder
The reporting provides actionable analytics into workforce costs, overtime spend, absence trends, headcount changes, and more. Dashboard views make reports accessible and easy to digest for payroll managers.
Attendance Tracking
Simplex Payroll has integrated time tracking capabilities to automatically collect employee hours from cloud-based time clocks or track time manually.
Key features include:
- Auto sync employee hours from integrated time clocks
- Manual time entry for remote employees
- Track late clock-ins, early clock-outs, and unscheduled absences
- Configure overtime rules and notifications
- Generate timecard reports
Seamless time tracking feeds hours directly into payroll for accurate, efficient wage payments. It eliminates manual processes while providing oversight into employee attendance.
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Onboarding and Support
Implementation Process
Getting started with Simplex Payroll is designed to be quick and easy. Here is a step-by-step overview of the implementation process:
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Account Setup: Work with a Simplex Payroll specialist to establish your account, configure payroll settings, and import employee data. This process usually takes 1-2 days.
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Software Integration: Simplex Payroll integrates with over 300 accounting, HRIS, and other software solutions. This streamlines data flows and connectivity. The integration process takes around 1 week depending on complexity.
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Testing and Validation: Conduct test payroll runs, validate outputs, and make final adjustments before going live. This quality assurance process typically takes 1-2 payroll cycles.
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Go-Live: Officially launch live payroll processing through Simplex Payroll's platform. A launch specialist will provide guidance and support as needed.
Ongoing Training
Simplex Payroll offers various self-service and live training resources:
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Knowledge Base: Searchable library with setup guides, payroll manuals, video tutorials, FAQs, and more. Available 24/7.
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Webinars: Attend free weekly webinars on specialized payroll topics like year-end processing, compliance, global payments, etc.
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Dedicated Training Manager: Schedule customized onboarding or refresher sessions with a personal training manager. Ongoing as needed.
Customer Support
Simplex Payroll provides comprehensive customer support through multiple channels:
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24/7 Phone and Chat: Talk to a payroll expert anytime by phone, chat, text, or messaging. Quick answers to common questions.
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Email Ticketing: Create support tickets for complex payroll issues. Responses within 8 business hours.
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Proactive Outreach: Check-ins from client success team to address concerns proactively. Ongoing relationship support.
Pricing and Plans
Pricing Model
Simplex Payroll offers two main pricing options to meet the payroll needs of different business sizes:
- Per-employee per-month pricing starts at $4 per employee. This covers core payroll features like direct deposit, tax filings, reporting, and more. Additional employees can be added at the same rate.
- Transaction-based pricing charges per payroll run. This starts at $25 per run for up to 25 employees. Additional charges apply for more employees.
The per-employee model works well for larger businesses with consistent headcounts. The per-run model allows smaller teams flexibility in employee numbers month-to-month. Custom quotes are also available for enterprise needs.
Plan Comparisons
Simplex Payroll has three main plans for businesses to choose from:
| Feature | Basic | Pro | Enterprise |
|---|---|---|---|
| Core Payroll | ✅ | ✅ | ✅ |
| Direct Deposit | ✅ | ✅ | ✅ |
| Tax Filings | ✅ | ✅ | ✅ |
| Mobile App | ❌ | ✅ | ✅ |
| API Access | ❌ | ✅ | ✅ |
| Custom Reports | ❌ | ✅ | ✅ |
| Benefits Admin | ❌ | ❌ | ✅ |
| Dedicated Rep | ❌ | ❌ | ✅ |
The Basic plan covers essential payroll needs while Pro unlocks advanced features like custom reports and API access. Enterprise caters to 500+ employee businesses with benefits management and dedicated account support.
Free Trial
Simplex Payroll offers a 15-day free trial to experience the platform first-hand. Users can run payrolls, explore features, and integrate with accounting software during this period without commitment. It's a risk-free way to determine if Simplex Payroll is the right solution before deciding on a paid plan.
Conclusion and Recommendation
Pros and Cons
Simplex Payroll offers several key benefits for streamlining payroll processes:
- Automates payroll calculations to minimize errors and free up staff time
- Integrates with popular accounting software for easier data syncing
- Provides customizable reporting dashboards and analytics
- Includes access to dedicated payroll support specialists
Potential downsides to weigh:
- Can take time to set up and learn initially
- Additional fees for advanced customization options
- Lacks some niche payroll features offered by larger vendors
Best For
Simplex Payroll is likely to provide the most value for:
- Small to mid-sized businesses with straightforward payroll needs
- Companies prioritizing accuracy and efficiency in payroll
- Organizations wanting self-service access and custom reporting
- Businesses needing robust integration with accounting platforms
It may be less ideal for large enterprises with complex, highly customized payroll requirements.
Final Verdict
For most small and mid-market businesses looking to streamline payroll processing, Simplex Payroll delivers an affordable, full-featured solution that empowers accuracy, automation, and analytics. The platform simplifies even complex payroll tasks through intuitive software and knowledgeable support. While large companies may need more customization, Simplex Payroll offers the essential payroll functions and integrations needed for efficient operations at a reasonable price point for growing businesses. Its focus on user-friendly tools for error-free payroll makes it a recommended option for many organizations.
